Selling

What fees do you charge?

We have clear and fair fees for both our buyers and sellers. The sellers fees are:

£5 per bottle including miniatures
£10 reserve per bottle (if required)

All fees will attract VAT where applicable.

Please note that any requests for items to be re-lotted, or moved between auctions, that haven't been made clear prior to, or at the time we receive your bottles, may be subject to additional administration charges.

(Please see the buyers tab for buying fees)

To sell your bottles with us please complete a submission form and include it with your bottles every time - Download Submission Sheet.

What bottles do you accept?

We specialise in whiskies but we do auction other spirits as well. To confirm, the auction is bottle only. The only exception to this being gift sets that include glasses, or similar, within them.

We reserve the right to refuse any bottle for auction. If there is any doubt about the authenticity of a bottle, it will not be offered for auction. In the event of a dispute arising over the provenance or authenticity of any bottle, if it cannot be proved to be genuine, it will be returned to the seller.

We also reserve the right to restrict the number of bottles of any particular release or expression. With relation to new releases, they will be limited to one per person for the first 3 months following their release. We're happy to accept multiples of new releases but they will be entered into different auctions.

Are there any bottles you don't accept?

Yes, there are a few specific bottles, we are a spirit only auction:

Bell's decanters
Dimple ceramic decanters
Liqueurs
Beer/Wine/Fortified Wine/Punch
Cider
Vermouth/Sake/Bitters
Unofficial samples / minis, this includes press packs which are unsealed
Minatures that have been sealed with glue or varnish
Unofficial / home made merchandise

Other general items:

Any bottle which is unsealed or the seal is no longer intact
Bottles which are leaking
Bottles which are in a condition which is not suitable for sale ie containing mould etc
Items which contain foods eg chocolate etc. We can't be responsible for use-by dates or allergen information

We will not auction merchandise (official or otherwise). This includes, but is not limited to:

Cask ends
Loose glasses (we'll happily take sets which contain a bottle of whisky with a glass)
Booklets / magazines / books

In relation to fill levels or ullage on bottles, a guideline of ¾ full will be in effect. Bottles on either side of this will be entered at the discretion of the either the book-in or photography department.

As our starting bid is £20, please consider whether the bottles you are submitting are likely to achive this.

Please see above for our right to refuse any bottle from the auction.

Can I bring the bottles to you?

Of course! You can drop bottles and a submission form off at the office Monday to Friday from 10am-7pm. We are operating on an appointment only basis to ensure social distancing and you can book a slot online. Please note we are no longer open on Saturdays.

I'm not based in Glasgow, what address do I use for sending the bottles to you?

Bottles can be sent to:

SWA Ltd
Unit C 139 Lancefield Street
Glasgow
G3 8HZ

Please make sure that your full contact details and completed submission form are included in the box so we can contact you to let you know of their safe arrival. It saves a lot of time if you have registered before you send us the bottles. Please contact us for details.

All bottles sent to us are done so at your own risk. We cannot be responsible for any damage or loss in transit. Please keep a note of your tracking numbers and couriers for your records. This is still the case even if we have arranged a collection through UPS for you. We offer free courier collections for over 10 bottles or bottles collectively worth over £1000 in the UK and EU - find out more.

If you are based overseas, especially if you're in the US, please speak to us before you send in any bottles.

Can you recommend me a courier or someone to collect my bottles from me?

Absolutely! We use various couriers and do regular collections in person. If you're in Aberdeen and the North East we have a monthly collection service you may be able to use. If you're in England, we have regular collections from all over the country. Please contact the office for more information.

If you've got a couple of bottles you wish to send in we may be able to offer you our excellent rates with UPS or DHL. Please contact us for more information.

How should I pack my bottles for transport?

First of all you need a good, strong cardboard box which will allow you to keep the bottles upright. You'll also need plenty of bubble wrap or packing materials to make sure that the bottles are well protected. Please make sure that your bottles arrive in plenty of time for the auction. See the dates below.

If we are collecting the bottles directly from you please make sure that your name is on the outside of the box and your submission form is included. This will speed up the booking in process once the bottles are back in the office.

How do I set a reserve?

We will discuss reserves when booking in your bottles. Please note that reserves attract an additional fee per lot (see above for the fees) and are at the auctioneers discretion. Full reserve details can be found in our terms and conditions.

What if my bottle fails to meet my reserve price?

If your bottle fails to meet your specified reserve price during auction you have a number of options.

Relist your bottle into the next available auction.
Have your bottle shipped back to you.
Collect your bottle within 28 days from our Glasgow office.
Enter your bottle into our long term storage facility - terms apply

Please get in touch and advise how you wish to proceed within 7 days of auction end.

How do I watch my bottles during the auction?

You can use the website or the app to watch your bottles. There is a link inside your account "view bottles I'm selling in the latest auction" and this will load your bottles. Please note that this will only work while the auction is live!

You will receive a receipt at the time of book with your lot numbers as well.

How will I be paid for my bottles?

If you are a successful seller, we will not process your payments until the buyer has paid us, has received their bottle(s) and is satisfied that our descriptions were accurate.

Please note that payments will be completed within 3 weeks of the end of any auction. You will receive an email with notification of what you have been paid, along with the deductions once the payment has been processed.

We can pay through:

Bank transfer
Cheque

Some forms of international payment may attract fees. These are deducted from your sales totals. Please note all payments will be made in the local currency of your IBAN account number unless you advise us otherwise, for example if you would prefer payment in GBP. Please advise if you have a specific currency that you would prefer to be paid in when booking in your bottles.

US customers - please check what information we require to pay you. Typically this includes your routing number an account number. You may need to specify what type of account you're using as well.

What dates are the auctions? And when do I need to get the bottles to you?

Auction number	Bottles due in by	Auction goes live	Auction ends	Payments usually completed by

110th	Mon 13 Jul 2020	Mon 27 Jul	Sun 02 Aug	Mon 24 Aug
111th	Mon 17 Aug 2020	Mon 31 Aug	Sun 06 Sep	Mon 28 Sep
112th	Mon 14 Sep 2020	Mon 28 Sep	Sun 04 Oct	Mon 26 Oct
113th	Mon 12 Oct 2020	Mon 26 Oct	Sun 01 Nov	Mon 23 Nov
114th	Mon 16 Nov 2020	Mon 30 Nov	Sun 06 Dec	Mon 28 Dec
115th	Mon 14 Dec 2020	Tue 29 Dec	Tue 05 Jan 21	Tue 26 Jan 21

Please note that the deadline dates for auctions also apply to requests for any bottles that have been stored with us, or have failed to meet their reserve in a previous auction, being resubmitted.

Ready to sell? Or got a question we haven't answered? Get in touch!

Call the office on 0141 243 2585 or drop us an email at mail@scotchwhiskyauctions.com.